Last Updated: January 2025
BidWaves (the “Company,” “we,” or “us”) recognizes the importance of data privacy, and this Privacy Policy sets forth the terms and conditions for how we process your personal information. This Privacy Policy describes, among other issues, the types of personal data we collect, the purposes for which we use it, the types of third parties with whom we share it, and any rights and responsibilities you may have concerning such personal information.
This Privacy Policy applies to the personal information you provide us when you visit any website that we own, license, or otherwise operate and that links to this Privacy Policy, or when you interact with other content we provide online such as webinars, blogs, or practice-specific content (each, a “Site”). For purposes of this Privacy Policy, the Site and all information, content, and material contained in or offered by the Company through a Site shall be referred to collectively as the “Services.”
This Privacy Policy is incorporated into and made a part of any other agreement that references this Privacy Policy or governs access to or use of the Site.
PLEASE READ THIS PRIVACY POLICY CAREFULLY AS IT DESCRIBES YOUR RIGHTS, RESPONSIBILITIES, AND LIABILITIES. BY ACCESSING OR USING THE SERVICES OR OTHERWISE PROVIDING US WITH PERSONAL INFORMATION, YOU ARE CONSENTING TO THE TERMS OF THIS PRIVACY POLICY AND OUR SITE.
By using our Site, you hereby represent and warrant that you (i) are at least 18 years of age, and (ii) acknowledge, understand, and agree to this Privacy Policy, including all other terms and conditions referenced herein.
This Privacy Policy applies to personal information that the Company receives in connection with our business when we operate as a “data controller” - which means when we determine the purpose and means of processing such personal information.
For purposes of this Privacy Policy, the term “personal information” means any information that, alone or in conjunction with other information or data, identifies or can be linked to a particular individual or household and that is subject to, or otherwise afforded protection under, a data protection law, statute, or regulation. The term “personal information” does not include anonymized or de-identified data that is not attributable to a particular individual or household and that is not otherwise subject to a data protection law, statute, or regulation. The Company may anonymize or de-identify personal information, and such data is not subject to this Privacy Policy, and the Company may use such data for any purpose.
This Privacy Policy is not intended to and does not cover our collection and use of your personal information collected IN CONNECTION WITH OUR PROVISION OF LEGAL SERVICES.
When you visit a Site, we may collect the following types and categories of personal information:
Category
Description/Examples
Personal Identifiers
Name, alias, physical address, email address, account name, telephone number
Registration Data
Information provided when registering for an event or subscribing to content
Demographic Data
Country of residence, preferred language
Online Identifiers
Device identifier, IP address, cookies, beacons, pixel tags, mobile ad identifiers
Commercial Information
Records of services accessed, obtained, considered, or consumed
Business Contact Data
Information related to employees, owners, directors, officers, or contractors of a third-party organization
Marketing and Communications Data
Information about marketing preferences and subscriptions
Internet and Electronic Network Data
Data pertaining to Site access or use, including browsing history, search history, and interaction with the Site or advertisements
Your Feedback
Information provided about Services, including survey or review data
Video and Images
Recordings from video cameras or video teleconferencing
Geolocation Data
Precise or imprecise location data, obtained through GPS, cell towers, Wi-Fi hotspots, or IP address
Professional or Employment Data
Résumé, CV, cover letter, contact details, employment history, skills, qualifications, education level, job compensation and benefit preferences, criminal record, credit history, reference information
Inferences
Inferences drawn from other categories to create a consumer profile
Chat Features
Text and other information provided through chat or messaging features
In addition, when you access the Site, we collect certain data automatically using technical means and tools. This data relates to your device, as well as your experience on the Site and other websites, including the following:
We collect personal information from the following sources:
We may use the personal information we collect about you to perform our Services, comply with our legal obligations, and promote our business interests. Please see below for more information on how we use personal information:
The company may collect and use your personal information for any other purpose for which we obtain your consent.
We may share your personal information with certain organizations and third parties in accordance with applicable law, including as set out below. However, we do not share personal information with third parties that we have reason to believe use such information for their own direct marketing purposes.
Service Providers: We may share your personal information with companies that provide services on our behalf, such as hosting and analyzing the Site, conducting surveys and marketing on our behalf, processing transactions, tracking and responding to customer questions or complaints, and performing analyses to improve the quality of our Services.
Distributors and Business Partners. We may share your personal information with third parties that distribute our marketing materials.
Business Restructuring: Circumstances may arise where, for strategic or other business reasons, the Company decides to sell, buy, divest, merge, or otherwise reorganize our businesses. We may disclose your personal information to the extent reasonably necessary to proceed with the negotiation or with the completion of a merger, acquisition, divestiture or sale of all or a portion of the Company’s assets.
Legal; Compliance: Legitimate Interests. We may disclose personal information (i) if required by law or government order, or with a legal process, (ii) to protect and defend our rights or property, or (iii) in urgent circumstances, to protect the health and personal safety of any individual. In addition, the Company may disclose your personal information with any third party when we believe such disclosure is necessary to defend or protect our legal, regulatory, or business interests. We may also disclose your information upon your express consent.
Consent. In addition to the reasons for disclosure set forth herein, we may also disclose your personal information upon your consent.
In the event that you facilitate a transaction with the Company, or request information from or otherwise engage with us, and such activities require the Company to share your personal information with a service provider or other third party, you hereby consent to such disclosure and/or direct the Company to intentionally disclose your personal information to the service provider or third party.
We may engage with you on various social media platforms (e.g., Facebook, LinkedIn, X, formerly Twitter, Pinterest, Instagram, etc.), and you may have the opportunity to comment on those social media platforms regarding us or to submit or upload related photographs and other materials. We reserve the right to post on the Site, other websites, and social media pages any comments, photographs, or content that you post on our social media pages or provide to us through social media.
If you contact us on a social media platform for customer support or for other reasons, we may contact you via the social media’s direct message tools. Those communications to and from us are governed by this Privacy Policy. However, your use of a social media platform is also subject to the policies and terms of the relevant social media platform.
Certain social media platforms may also automatically provide us with your personal information, the information we receive will depend on the terms that govern your use of the social media platform(s) and any privacy settings you may have set. The Site includes social media features and widgets (e.g., the “Facebook Like” button, the “Share This” button) or interactive mini-programs that run on the Site. These features may collect your IP address and which Site page you are accessing and may set a cookie to enable the feature to function properly. Social media features and widgets are either hosted by a third party or hosted directly on the Site.
Your interactions with these features are governed by the privacy statement of the relevant social media platform that provides them. According to the terms and conditions governing certain social media platforms, you may request that the information, data, or other content we obtain from or through the social media platform (“Platform Data”) be deleted or modified. If you would like Platform Data related to you deleted or modified, please contact us in accordance with the “Contact Us” section below and (i) identify the social media platform at issue and (ii) the Platform Data that you would like deleted and/or modified, and if modified, the modification to said Platform Data. We may also delete Platform Data if requested by the social media platform.
As a resource to you, the Site may include links to third-party websites or provide you the opportunity to disclose information directly to third parties. Our Privacy Policy does not apply to such third-party websites or organizations. You assume all privacy, security, and other risks associated with providing any data, including personal information, to third parties via the Services. For a description of the privacy protections associated with providing information to third parties, you should refer to the privacy statements, if any, provided by those third parties.
Video Links.
We may include videos and similar media players on our Site. By clicking on such videos and similar media players on our Sites, (i) you may be redirected to a third party’s website to play the video, or (2) it may play the video on our Site, although this functionality may be supported by a third party’s website or technology (e.g., YouTube, YouTube API, Vimeo). In any such case, by playing the videos or similar media players, you shall become subject to the third party’s terms and conditions, including, but not limited to, its terms of service and personal information privacy policies and practices, including the terms governing.
The period during which we retain your personal information varies depending on the purpose of the data processing. For example, we retain personal information for as long as needed to provide you with our Services, to facilitate transactions you have requested, to comply with our legal obligations, to engage in marketing activities, and for as long as is necessary to defend our legal or business interests. In all other cases, we retain your personal information for as long as is needed to fulfill the purposes outlined in this Privacy Policy. The Company is based in the United States, and the personal information that we collect and process is retained and stored in the United States. By continuing to provide us such information, you hereby acknowledge and agree that your personal information will be transferred to, and stored in, the United States and in the countries where our service providers are located.
We seek to protect the security of your personal information and use a variety of security technologies and procedures to help protect your personal information from unauthorized access, use, or disclosure. However, no information system can be fully secure, and we cannot guarantee the absolute security of your personal information. Moreover, we are not responsible for the security of personal information you transmit to the site and/or the services over networks that we do not control, including the internet and wireless networks, and you provide us with any personal information and data at your own risk.
To the extent permitted by law, we shall not be liable or otherwise responsible for any data incident or event that may compromise the confidentiality, integrity, or security of your personal information caused by a third party. The safety and security of your personal information also depend on you. Where we have given you (or where you have chosen) a username and password to access our Services, you are responsible for maintaining the security and confidentiality of those credentials and not revealing them to others.
You must contact us immediately (and in any event within twenty-four (24) hours) if you have reason to believe that your username or password to our Services has been compromised. You acknowledge and agree that we may contact you via email or other electronic communications in the event we are legally required to notify you of a data security incident or event related to your personal information.
The Site is not directed at, nor intended for use by, children. As a result, if you are under the age of eighteen (18) you are prohibited from accessing or using the Services (including the Site) or providing us with your personal information.
Data Privacy Rights. Pursuant to certain U.S. state privacy laws you may have the following privacy rights with respect to your personal information:
Submit a Privacy Request. To submit these abovementioned privacy requests, please contact us in accordance with the “Contact Us” section below. Where permitted by U.S. state law, you may designate an authorized agent to submit a privacy request on your behalf.
Privacy Request Verification Process. If you make any request related to your personal information, the Company will ascertain your identity (and the identity of the authorized agent, to the extent applicable) to the degree of certainty required or permitted under the law before addressing your request. In particular, before granting you access to, erasing, or correcting, specific pieces or categories of personal information or otherwise responding to your request, the Company will, to the extent required or permitted by law, (i) require you (or your authorized agent) to verify your request via email, (ii) request certain contact information or government identifiers, and (iii) match at least two pieces of such personal information with data that we have previously collected from you. None of your privacy rights are absolute, and such rights are subject to exceptions and exemptions.
Privacy Requests Appeals Process. If you would like to appeal a decision the Company has made with respect to your privacy request, please email us in accordance with the “Contact Us” section listed below, with the subject line “ATTN: Privacy Appeals,” and describe the nature of your request, and the reason for requesting an appellate review.
Opt-Out Rights / The Sale of Personal Information. You may have the right to opt out of the “sale” of their personal information. However, the Company does not sell your personal information to third parties for monetary consideration or other valuable consideration, and therefore we do not provide opt-out request processes for the sale of personal information (because we do not undertake such activities). Nevada residents may submit a request directing us to not sell personal information we maintain about them to third parties who will sell or license their personal information to others. If you would like to exercise this right (even though we do not sell or license personal information), please contact us in accordance with the “Contact Us” section listed below.
Opt-Out Rights / Targeted Advertising. You may have the right to opt out of having their personal information used for targeted advertising purposes. The Company uses third-party analytical and targeted advertising features on our Site and similar web tools provided by our marketing partners. To opt out of the disclosure of your personal information to these third parties in these circumstances, please click on the cookie management tool (sometimes visible as a “Your Privacy Choices” link) on the footer of the Site to set your cookie preferences.
Opt-Out Rights / Profiling. You may have the right to opt out of having their personal information used for profiling in furtherance of decisions that produce legal or similarly significant effects. However, the Company does not engage in such activities.
Complaints. You may file a complaint about our data processing activities with your local authorities, which may include the following:
However, we would like the opportunity to resolve any concern you may have with respect to our data processing activities, and we will seek to resolve any concern you may have.
Legal Basis for Processing. For purposes of the EU/UK GDPR, we can collect and process your data under one of the following legal bases:
Complaints. Depending on applicable law, you may have the right to submit a complaint to a data protection authority responsible for overseeing our compliance with data protection law in your jurisdiction. Please see a list of potentially applicable regulatory authorities:
We would, however, appreciate the opportunity to address your concerns, so please feel free to contact us regarding any complaint you may have. We will not discriminate against individuals for exercising their data privacy rights or filing a privacy complaint.
We will provide you with updates or other communications to the email address you provide. We will use this information to send you updates and promotional and other electronic communications. You may, at any time, opt-out from receiving marketing emails from us.
To opt-out from such marketing, please use the “unsubscribe” or “preference” features within our email communications, or contact us in accordance with the “Contact Us” section below. Note that, even if you opt out of receiving marketing communications from us, you may still receive administrative communications from us with respect to your use of the Site.
Some web browsers may transmit “do-not-track” signals to the website with which the user communicates. Because of differences in how web browsers incorporate and activate this feature, it is not always clear whether users intend for these signals to be transmitted, or whether they are even aware of them. Unless otherwise required by law, we currently do not take action in response to these signals.
The Company strives to ensure that every person has access to information related to our Services, including this Privacy Policy. Please contact us if you would like this Privacy Policy provided in an alternative format, and we will seek to meet your needs.
As part of our recruitment and talent management process, we collect personal information with respect to individuals who are interested in working for us. In this context, we collect employment and application data, such as the following: contact information (e.g., name, title, residential or postal address, telephone number, and personal email address); information in a curriculum vitae, resumé, cover letter, or similar documentation; details regarding the type of employment sought, willingness to relocate, job compensation and benefit preferences; health data (e.g., medical conditions); information related to your background, education, criminal record, credit history and similar data; information provided about or by your references or other third parties related to your employment history, skills, qualifications, or education; and information related to previous applications to us or previous employment history with us. When permitted by law, we may collect information about your race and ethnicity to assist with our diversity and inclusion programs.
We use this information for the following purposes: to identify and evaluate job applicants; to verify your information; to complete employment, education, background and reference checks; to communicate with you about the recruitment process and your application; to comply with our legal, judicial, regulatory, administrative, or other corporate requirements; to analyze and improve our application and recruitment process; to accommodate individuals who may have specialized needs during the employment process; and to protect the rights, interests, and property of our business, other job applicants, employees, or the public, as required, or permitted, by law.
We share this personal information with third parties (see “Sharing Information / Third-Party Disclosures”), and we may also use this employment and application data for any other purpose set forth in this Privacy Policy.
Please see above for any privacy rights you may have with respect to this personal information.
The Company hosts and uses video teleconferencing platforms to facilitate conferences, meetings, training events, and other programs. We often use online platforms that are owned and administered by a third-party service provider (e.g., Google, Zoom, WebEx, Skype for Business). Please be aware that our video teleconferencing may record the content, conversations, and discussions thereon, and such records may be stored or retained by our third-party service providers. By participating in our events and video teleconferencing, you hereby consent to the collection and retention of any information provided therein, and you hereby consent to the recording of such activities.
We reserve the right to amend this Privacy Policy at any time. We will notify you if this Privacy Policy is amended by updating the “Last Updated” section listed above. It is your responsibility to periodically review the Privacy Policy to determine whether any amendments have been made hereto. Your use of the Services, and continued use of the Services after any amendments are made to this Privacy Policy, signifies your consent to this Privacy Policy and any amendments hereto.
We may, in our sole discretion, provide you communications, including via email or text messages, about changes to our Privacy Policy; however, such communications do not abrogate or otherwise limit your responsibility to periodically review the Privacy Policy to determine whether any amendments have been made hereto.
If you have questions regarding this Privacy Policy or our handling of your personal information, would like to request more information from us, or would like to exercise a data privacy right, please contact us or at our contact information below:
Bidwaves, LLC
5639 Ramara Ave., Woodland Hills, CA 91367
+1 888-964-3498
steffen@bidwaves.com